Documents, signatures, and validation

Find your documents

Open LibreSign in Nextcloud and choose Files to see documents and signature requests available to you. Select a file to inspect its details and signers. An individual signer can be pending or signed; do not assume the entire request is complete merely because one person has signed.

Request signatures

  1. Choose Request Signatures. Use Upload for a PDF on your device, Choose from Files for an existing Nextcloud file, or Upload from URL if your administrator allows it.

  2. Review the selected file before asking another person to sign.

  3. Use Search signer to select a recipient or an allowed identification method, including an external email recipient where enabled.

  4. Check the signer’s name and identification details and select Save. Repeat for every required signer.

  5. Configure the remaining signing steps shown by LibreSign and submit the request. Do not consider a draft a delivered invitation.

  6. Open the request details in Files to see who is still pending.

Available signer identification methods, permissions, delivery channels, and signing order depend on the administrator’s configuration. Use the options shown for your request rather than assuming every channel is enabled.

Sign an invitation

  1. Open the link supplied to you for the signing request; verify its sender before entering any personal information.

  2. Read the PDF and check that you are the intended signer.

  3. Complete any requested identification step. If LibreSign asks for a certificate or signature password, follow the instructions for your configured signing method.

  4. Choose Sign or Sign document and confirm the operation.

  5. Check for the completion message. If other signers remain, the request may still be in progress.

If the link is expired, rejected, or requires a method you cannot use, contact the requester. Do not reuse someone else’s invitation.

Follow signing progress

Open the document details in Files and check the signer list. A signer marked pending has not completed their part; signed records a completed part. The document’s overall completion depends on all required signatures and the configured workflow. Download the final PDF when it becomes available.

Validate a signature

  1. Open LibreSign’s Validate signature page.

  2. Choose Upload to select a PDF, drag and drop a PDF onto the page, or choose From UUID if you have the document identifier.

  3. Run Validation and review the results, including certificate and signing information shown by the application.

  4. Investigate any reported error instead of treating a visual stamp or QR code as conclusive proof of validity.

Validation evaluates the available cryptographic and certificate evidence. It does not, by itself, determine every legal requirement in your jurisdiction.